Transaction Item Audit (v3.92)
This is a Club Prophet Executive Report v4 – Power BI or PBI.
Note: Samples are using demo data and do not reflect real-world data.
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Transaction Item Audit v3.92
The Transaction Item Audit report provides a simple list of Sale Transactions Line Items with the ability to filter by Transaction Type. There is also a column showing the Payment Method (unless there were multiple payment methods in which case “SPLIT” will be displayed). This was a custom request to specifically show Returns with Payment method to audit suspicious activity but we included a Transaction Type filter to show any type of transaction.
Note: This report requires version 3.92 or greater of Club Prophet software. Scroll right to see additional data.
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Date = The actual date and time of the Sale Transaction.
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SoldTo = Name of the customer account (or A Cash Account if applicable).
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Cashier = The User Account signed in when the Transaction was made.
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Payment Type = The Payment Type used for the Transaction, however – If there are multiple payments for the transaction the Payment Type will show “SPLIT” and the RefCardholderName and RefNum will be blank. If you want to see the payments for a split you will need to copy the SaleNumber and look up that transaction.
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RefCardholderName = If the sale was a credit card sale, this will show the card holder name.
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Item Code = Product Item Code or SKU.
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Item Description = Product Description.
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Qty = Quantity sold on the given line item.
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Discount = any line item Discount applied.
Note: You may need to scroll right to see this data.
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Extended Price = Qty * Price – Discount.
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SaleNum = Sale number of the Transaction.
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Store = For those that have multiple Stores, this will be the Store name where the Transaction took place.
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TerminalName = Name of the Terminal where the Transaction took place.
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TranType = The Transaction Type (Sale, Return, Gift Card, etc.)
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RefNum = Payment Reference Number
FILTERS
There are various filters you can use to narrow down the data. Filters are the gold background controls as well as the Filters right hand sidebar.
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Tips
- Filters which are the gold back color controls on the report allow you to pick from a list. Hold down the Ctrl key on the keyboard to select multiple items.
- If you want to search for a particular value, use the filters in the right pane menu. They will have a search box in addition to a list of the items.
- Use the Advanced option in the right menu panel for advanced search options.
- Use the three dots […] in the top right of a visual for more options like Export data.
- Use the Help button to open the user guide for any given report
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